The next Board of Directors Meeting will be on Oct 23, 2009, time & place to be announced.
The next Annual Homeowner's meeting has been confirmed for April 24, 2010 at the Halekulani. Same rooms, same times.
Meeting: 9:00 registration. Meeting starts 9:30 in Ballroom I
Reception: 5:30 - 8:30 on the Hau Terrace.
See you there!
A Hui Hou!
Sunday, May 24, 2009
AOAO Meeting Notes, April 25, 2009
MINUTES OF THE ANNUAL ASSOCIATION MEETING
OF WAIKIKI SHORE AOAO, INC.
APRIL 25, 2009
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:35 a.m. A quorum was established with 90.06 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Ted Simon Treasurer-Board of Director-Waikiki Shore, AOAO
Davis Whiting Director-Board of Directors-Waikiki Shore, AOAO
Tom Hull Director-Board of Directors-Waikiki Shore, AOAO - Absent
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO - Absent
Al Hamai Registered Professional Parliamentarian
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Trudy Benigno Hawaiiana Mgt. Co. – Tally Clerk
Luana Farias Hawaiiana Mgt. Co. – Tally Clerk
Annie Kekoolani Hawaiiana Mgt. Co. - Recording Secretary
Michael Mullaney Manager - Waikiki Shore, AOAO
Brad Thomas Maintenance - Waikiki Shore AOAO
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the November 21, 2008 Board of Directors meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott reported that a majority of the owners received a letter regarding charges against him from the State of Hawaii. The State has discharged and dismissed all counts.
This is the 17th year that maintenance fees have not been increased. Some of the
projects accomplished this past year were:
§ The sewer line replacement is completed;
§ The water line repair has been completed;
§ A new glass door was installed by the elevator;
§ The outside shower was upgraded;
§ New exterior signage has been installed;
§ Extensive garage cleanup and repainting is completed;
§ Walkway railings have been repaired.
The following are projects being worked on by the Board:
§ Cable TV upgrade vs. satellite;
§ Makai walkway extension;
§ Storage lockup completion;
§ Roof solar for water heating;
§ Spalling repair—ongoing.
Mention was made that about 15 owners are being over-charged on Real Property taxes. In December, owners will be informed whether they have been over-assessed and it will be up to them to file a tax appeal. In closing, President Elliott reported that all litigation involving Waikiki Shore is completed.
B. Treasurer’s Report: Treasurer Simon gave a slide presentation on the financial status through March 31, 2009. The Association is in great shape financially with over $465,453 in cash and reserves. The Treasurer announced that maintenance fees will stay the same for the rest of the year.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2008 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mr. Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Don Laster (#216)
Willis Howard (#508)
Paul McCrea (#410)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Don Laster 71.27% Elected to a Three-Year Term
Willis Howard 8.00% (Not Elected)
Paul McCrea 6.76% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2010 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:50 a.m.
OWNERS FORUM
The Owners’ Forum was convened at 10:51 a.m. The following topics were addressed:
Expression of thanks to Ted Simon for a great job as Treasurer
Expression of thanks to Rich Elliot and Mike Mullaney for management of the building.
Outstanding obligations for the special assessment.
Inclusion of a fitness center in the planning for the swimming pool.
Concerns over the condition of the elevators.
Clarification of rules related to guests parking in the garage.
Explanation and discussion of the status of the swimming pool project. A letter will be sent to all owners explaining the project, projected costs, benefits, etc.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Concurred by:
Louis Crompton
Board Of Director-Secretary
OF WAIKIKI SHORE AOAO, INC.
APRIL 25, 2009
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:35 a.m. A quorum was established with 90.06 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Ted Simon Treasurer-Board of Director-Waikiki Shore, AOAO
Davis Whiting Director-Board of Directors-Waikiki Shore, AOAO
Tom Hull Director-Board of Directors-Waikiki Shore, AOAO - Absent
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO - Absent
Al Hamai Registered Professional Parliamentarian
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Trudy Benigno Hawaiiana Mgt. Co. – Tally Clerk
Luana Farias Hawaiiana Mgt. Co. – Tally Clerk
Annie Kekoolani Hawaiiana Mgt. Co. - Recording Secretary
Michael Mullaney Manager - Waikiki Shore, AOAO
Brad Thomas Maintenance - Waikiki Shore AOAO
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the November 21, 2008 Board of Directors meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott reported that a majority of the owners received a letter regarding charges against him from the State of Hawaii. The State has discharged and dismissed all counts.
This is the 17th year that maintenance fees have not been increased. Some of the
projects accomplished this past year were:
§ The sewer line replacement is completed;
§ The water line repair has been completed;
§ A new glass door was installed by the elevator;
§ The outside shower was upgraded;
§ New exterior signage has been installed;
§ Extensive garage cleanup and repainting is completed;
§ Walkway railings have been repaired.
The following are projects being worked on by the Board:
§ Cable TV upgrade vs. satellite;
§ Makai walkway extension;
§ Storage lockup completion;
§ Roof solar for water heating;
§ Spalling repair—ongoing.
Mention was made that about 15 owners are being over-charged on Real Property taxes. In December, owners will be informed whether they have been over-assessed and it will be up to them to file a tax appeal. In closing, President Elliott reported that all litigation involving Waikiki Shore is completed.
B. Treasurer’s Report: Treasurer Simon gave a slide presentation on the financial status through March 31, 2009. The Association is in great shape financially with over $465,453 in cash and reserves. The Treasurer announced that maintenance fees will stay the same for the rest of the year.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2008 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mr. Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Don Laster (#216)
Willis Howard (#508)
Paul McCrea (#410)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Don Laster 71.27% Elected to a Three-Year Term
Willis Howard 8.00% (Not Elected)
Paul McCrea 6.76% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2010 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:50 a.m.
OWNERS FORUM
The Owners’ Forum was convened at 10:51 a.m. The following topics were addressed:
Expression of thanks to Ted Simon for a great job as Treasurer
Expression of thanks to Rich Elliot and Mike Mullaney for management of the building.
Outstanding obligations for the special assessment.
Inclusion of a fitness center in the planning for the swimming pool.
Concerns over the condition of the elevators.
Clarification of rules related to guests parking in the garage.
Explanation and discussion of the status of the swimming pool project. A letter will be sent to all owners explaining the project, projected costs, benefits, etc.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Concurred by:
Louis Crompton
Board Of Director-Secretary
Saturday, April 11, 2009
Board of Director's Meeting, November 21, 2008
MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
NOVEMBER 21, 2008
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 4:35 p.m.
ESTABLISH A QUORUM
Five of seven members present, a quorum was established.
Members present: Lou Crompton, Rich Elliott, Thom Gibb, Ted Simon, Chris Steis
Members absent: Tom Hull, Davis Whiting
Owners present: Marjorie Babcock (#412); Carol Laechelt (#808); Wayne King (#1315);
Willis & Lena Howard (#508); Jim Johnston (#1204); Frank Slocum (#1305);
Robert Bergis (#1202); Paul & Grace Best (#1208); Stephania Gibb (#1306);
Marsha Lewis (#515); Sharon Ertel (#1006 & #1104)
Present by invitation: Mike Mullaney, Association Manager
Linda Morishita, Admin Assistant
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
1. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Annual Meeting of the Waikiki Shore AOAO, Inc. as submitted.
2. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Organizational Meeting of the Board of Directors as submitted.
3. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Regular Meeting of the Board of Directors as submitted.
TREASURER’S REPORT:
1. Treasurer Ted Simon reported on the status of the Association’s financial matters, a new reserve study that was recently completed, and the future financial needs of the Association.
2. It was moved by Director Simon, seconded by Director Gibb, to approve the 2009 Operating Budget and Reserve Plan as presented. It was also noted that the Maintenance Fee has not been raised for the last 17 years and again will not be raised for the 2009 Budget. The motion was adopted unanimously.
UNFINISHED BUSINESS:
Parking Rules: Pursuant to a review of the established rules related to parking vehicles on the premises, it was determined that no changes are necessary at this time.
NEW BUSINESS
1. The President reported on the status of a number of projects recently completed, ongoing currently, and planned for the future.
2. It was moved by Director Gibb, seconded by Director Simon, and unanimously adopted by the Board to ratify all actions taken and decisions made since the April 2008 Board meeting.
NEXT MEETING:
1. The next meeting will be the Annual Association Meeting to be held on April 25, 2009, at the Halekulani Hotel, with check-in at 9:00 a.m., meeting to begin at 9:30 a.m.
2. The next Board meeting will be held following the Annual Meeting on April 25, 2009.
ADJOURNMENT: There being no further business, the meeting was adjourned at 5:25 p.m.
OWNERS’ FORUM
• Robert Bergis reported a problem with hot water in his apartment, and inquired about the amount of legal fees in property tax case.
• Marge Babcock inquired about the post by the entrance to the parking area.
• Frank Slocum inquired about the health of Director Whiting and the status of the matter with the beach boys.
• Marge Babcock inquired about the television broadcast change scheduled for February 2009, and whether HD television is available locally.
• Carol Laechelt complained about the noise created by the housekeeping carts at the Outrigger.
• Willis Howard inquired about the status of the property tax appeal.
Submitted by:
Allen P. Wilson Louis Crompton
Senior Management Executive Association Secretary
Friday, December 19, 2008
The Treasurer's Report
Treasurer's Report
1. As of December 2008, the Association has over $369,000 in Cash and Reserves, which does NOT include about $63,000 owed to the Association by owners who have Assessment loans outstanding.
2. Our 2009 Budget was approved at the Nov 21 Board Meeting with my recommendation that we NOT increase maintenance fees for 2009. This was unanimously passed by the Board of Directors. These fees remain unchanged since 1993.
3. A new Reserve Study was completed in September which indicated what our Reserve funding should be over the next 20 years. Our building manager, Mike, has reviewed these numbers for accuracy. He assures us we can do many of the maintenance items in-house, which should save a significant amount and allow us to adequately fund the Reserves to the 50% level required by Hawaii statute.
4. Our Utility costs, specifically electric, gas, and sewer are still averaging about 40% more than budgeted for 2008. This is mostly due to the energy surcharge added by these companies. Hopefully with crude oil prices dropping, these surcharges will become less in 2009. We have, however, budgeted for an increase in 2009.
5. We have completed the sewer line replacement in the parking garage at a cost of $31,000.
6. Because of some maintenance issues such as railing repairs, spalling at the Makai side of the building, water heater maintenance, and maintenance staff turnover, the storage lockup rebuilding has been delayed. We are hoping this can be completed by the April Owner's Meeting.
7. The Association is researching the feasability of installing several Solar Panels on the roof section at the Mauka end of the building. We are trying to determine whether this could reduce our gas therms usage for water heating and the cost effectiveness of such a retrofit.
8. If you are interested in reviewing past Meeting Minutes, CCR's, ByLaws, House Rules, and other Waikiki Shore items, you can now do that at the Hawaiiana Management Co. web site. Here is how you can access the Waikiki Shore specific site:
a. go to http://aoaoweb.hmcmgt.com
b. scroll down and click on 'Waikiki Shore Apts'
c. Click on any menu button for information
We will update the site information periodically.
Happy Holidays to all the owners!
Ted Simon
Treasurer
1. As of December 2008, the Association has over $369,000 in Cash and Reserves, which does NOT include about $63,000 owed to the Association by owners who have Assessment loans outstanding.
2. Our 2009 Budget was approved at the Nov 21 Board Meeting with my recommendation that we NOT increase maintenance fees for 2009. This was unanimously passed by the Board of Directors. These fees remain unchanged since 1993.
3. A new Reserve Study was completed in September which indicated what our Reserve funding should be over the next 20 years. Our building manager, Mike, has reviewed these numbers for accuracy. He assures us we can do many of the maintenance items in-house, which should save a significant amount and allow us to adequately fund the Reserves to the 50% level required by Hawaii statute.
4. Our Utility costs, specifically electric, gas, and sewer are still averaging about 40% more than budgeted for 2008. This is mostly due to the energy surcharge added by these companies. Hopefully with crude oil prices dropping, these surcharges will become less in 2009. We have, however, budgeted for an increase in 2009.
5. We have completed the sewer line replacement in the parking garage at a cost of $31,000.
6. Because of some maintenance issues such as railing repairs, spalling at the Makai side of the building, water heater maintenance, and maintenance staff turnover, the storage lockup rebuilding has been delayed. We are hoping this can be completed by the April Owner's Meeting.
7. The Association is researching the feasability of installing several Solar Panels on the roof section at the Mauka end of the building. We are trying to determine whether this could reduce our gas therms usage for water heating and the cost effectiveness of such a retrofit.
8. If you are interested in reviewing past Meeting Minutes, CCR's, ByLaws, House Rules, and other Waikiki Shore items, you can now do that at the Hawaiiana Management Co. web site. Here is how you can access the Waikiki Shore specific site:
a. go to http://aoaoweb.hmcmgt.com
b. scroll down and click on 'Waikiki Shore Apts'
c. Click on any menu button for information
We will update the site information periodically.
Happy Holidays to all the owners!
Ted Simon
Treasurer
Saturday, September 6, 2008
Next Owner's Meeting Has Been Confirmed
The next Waikiki Shore Association of Apartment Owners meeting and reception has been confirmed at the Halekulani Hotel on April 25, 2009.
Meeting: Ballroom 1 2nd Floor 9:30 am to 11:30 am
Reception: Hau Terrace 2nd Floor 5:30 pm to 8:30 pm
A hui hou!
Meeting: Ballroom 1 2nd Floor 9:30 am to 11:30 am
Reception: Hau Terrace 2nd Floor 5:30 pm to 8:30 pm
A hui hou!
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