MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
NOVEMBER 5, 2O1O
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO,lnc. was called to order by President
Rich Elliott at 4:32 p.m.
ESTABLISH A OUORUM
Six of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster
Members absent: Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
PRESIDENT'S REPORT
o It was moved by Director Frost, with second by Director Laster to engage the firm of Ushijima
Architects to conduct a study into the feasibililty of remodeling the ground floor retail are4 at a
cost not to exceed $30,100; and that if the proposal brings forth a positive recommendation, the
next step by the Board of Directors would be to prepare a comprehensive Capital and Operating
Budget for the project. The motion passed without objection.
o The solar equipment installation is now complete. The consent ballot results indicate 860/o
approval by the owners for this project. Energy savings are estimated to be $5,000 per month.
o The ramp on the front of the building has received approval from the Waikiki Special District, but
approval from the Department of Permitting and Planning is still pending.
APPROVAL OF MINUTES
1. It was moved, seconded, and adopted unanimously to approve the minutes of the Apnl24,2010
Annual Meeting of the Association, as submitted.
2. [t was moved, seconded, and adopted unanimously to approve the minutes of the Apil24,20l0
Organtzational Meeting of the Board of Directors, as submitted.
3. It was moved, seconded, and adopted unanimously to approve the minutes of the Apr\124,2010
Regular Meeting of the Board of Directors, as submitted.
TREASURER'S REPORT
The financial summary for the period of January through October 2010 was reviewed and accepted,
subject to annual audit.
UNFINISHED BUSINESS
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
1. It was moved by Director Frost, seconded by Director Whiting, and unanimously adopted by the
Board to approve the 2011 Operating Budget and Reserve Plan as submitted by the Budget Cte.
2. It was moved by Director Novick, seconded by Director Frost, and unanimously adopted by the
Board to approve the following amendment to the House Rules: Screen doors are not ollowed in
the building. All owners must remove any screen doors on their units not later than May 31, 201 2.
Minutes of Meeting
Waikiki Shore AOAO, lnc.
Board of Directors
November 5,2010
3. It was moved by Director Elliott, seconded by Director Frost, and unanimously adopted by the
Board to authorize the expenditure of $16,000 for the Annual Association Dinner on April 2,201I
at the Halekulani Hotel.
4. It was moved by Director Novick, seconded by Director Laster, and unanimously adopted by the
Board to approve the following amendment to the House Rules: Wndow mounted air conditioners
are not allowed in the building. Effective immediately, all new and replacement air canditioning
units to be installed in the building must be 'split' air conditioning systems connected to the
building drain.
5. There being no objection, tlre Board agreed to ratify all actions taken and decisions made since the
April 24, 20 1 0 Board meeting.
NEXT MEETING
l. The next meeting will be the Annual Association Meeting to be held on April 2,2011, at 9:30 a.m.
at the Halekulani Hotel.
2. The next meeting of the Board of Directors will be held on April 2,2011, immediately following
the Annual Association Meeting.
ADJOURNMENT There being no further business, the meeting was adjourned at 5:00 p.m.
Louis Crompton
Association Secretarv
Saturday, January 29, 2011
Sunday, September 26, 2010
2011 Annual Home Owner's Meeting Dates & Times
The Annual Home Owner's Meeting & Reception is confirmed for the 1st Saturday in April:
MEETING:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - BALLROOM I (2ND FLOOR OCEANSIDE)
TIME: 8:30 AM REGISTRATION
9-11 AM MEETING
RECEPTION:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - HAU TERRACE
TIME: 5PM - 8 PM RECEPTION
MEETING:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - BALLROOM I (2ND FLOOR OCEANSIDE)
TIME: 8:30 AM REGISTRATION
9-11 AM MEETING
RECEPTION:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - HAU TERRACE
TIME: 5PM - 8 PM RECEPTION
Saturday, April 24, 2010
Minutes of the Annual Association Meeting - April 24, 2010
MINUTES OF THE ANNUAL ASSOCIATION MEETING
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:45 a.m. A quorum was established with 87.93 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Davis Whiting VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Nick Frost Director-Board of Directors-Waikiki Shore, AOAO
Don Laster Director-Board of Directors-Waikiki Shore, AOAO
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO
Mike Mullaney Manager – Waikiki Shore, AOAO
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
Hawaiiana Staff Tally Clerks & Recording Secretary
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the 2009 annual meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott presented the President’s report.
· Roof solar for water heating – it took three months to get the permit. The City would not allow aluminum and had to get steel for $50,000 more. After the fifth year, the Association will own the equipment. The total cost for the project is $455,000. The Association will lease the equipment from the bank for five years. The Association hopes to save $4,000 per month using solar for water heating.
· The Board is trying to get the City to approve a ramp for the front of the building for wheelchairs, walkers, etc.
· Oceanic Cable has agreed to install HD cable in the building.
· The flower pots in the commercial areas have been removed.
· The 2011 annual meeting will be held on April 2, 2011.
B. Treasurer’s Report: Treasurer Gibb gave a slide presentation on the financial status through March 31, 2010. The Association is in great shape financially with over $408,802 in cash and reserves.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2009 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mike Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Carol Novick (#816)
Rich Elliott (#1100)
Chris Steis (#812)
Tom Gibb (#1306)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Rich Elliott 83.88% Elected to a Three-Year Term
Chris Steis 83.67% Elected to a Three-Year Term
Carol Novick 77.13% Elected to a Three-Year Term
Tom Gibb 14.96% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2011 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:44 a.m.
OWNERS’ FORUM
The Owners’ Forum was convened at 10:45 a.m. The following topics were addressed:
Communications technology is an ongoing problem, and will be replaced.
Flood insurance carried by the Association only covers 80% of the value of the building, but some banks require 100% coverage for their mortgage underwriting.
The various viewpoints on installing a swimming pool on the grounds of the complex.
The need for other aesthetic improvements in the complex.
The need for a committee to study the feasibility of installing a pool.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:45 a.m. A quorum was established with 87.93 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Davis Whiting VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Nick Frost Director-Board of Directors-Waikiki Shore, AOAO
Don Laster Director-Board of Directors-Waikiki Shore, AOAO
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO
Mike Mullaney Manager – Waikiki Shore, AOAO
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
Hawaiiana Staff Tally Clerks & Recording Secretary
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the 2009 annual meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott presented the President’s report.
· Roof solar for water heating – it took three months to get the permit. The City would not allow aluminum and had to get steel for $50,000 more. After the fifth year, the Association will own the equipment. The total cost for the project is $455,000. The Association will lease the equipment from the bank for five years. The Association hopes to save $4,000 per month using solar for water heating.
· The Board is trying to get the City to approve a ramp for the front of the building for wheelchairs, walkers, etc.
· Oceanic Cable has agreed to install HD cable in the building.
· The flower pots in the commercial areas have been removed.
· The 2011 annual meeting will be held on April 2, 2011.
B. Treasurer’s Report: Treasurer Gibb gave a slide presentation on the financial status through March 31, 2010. The Association is in great shape financially with over $408,802 in cash and reserves.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2009 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mike Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Carol Novick (#816)
Rich Elliott (#1100)
Chris Steis (#812)
Tom Gibb (#1306)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Rich Elliott 83.88% Elected to a Three-Year Term
Chris Steis 83.67% Elected to a Three-Year Term
Carol Novick 77.13% Elected to a Three-Year Term
Tom Gibb 14.96% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2011 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:44 a.m.
OWNERS’ FORUM
The Owners’ Forum was convened at 10:45 a.m. The following topics were addressed:
Communications technology is an ongoing problem, and will be replaced.
Flood insurance carried by the Association only covers 80% of the value of the building, but some banks require 100% coverage for their mortgage underwriting.
The various viewpoints on installing a swimming pool on the grounds of the complex.
The need for other aesthetic improvements in the complex.
The need for a committee to study the feasibility of installing a pool.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Board of Directors Meeting - April 24, 2010
MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 10:22 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster, Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
It was moved, seconded, and adopted unanimously to approve the minutes of the October 23, 2009 Regular Meeting of the Board of Directors, as submitted.
UNFINISHED BUSINESS:
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
There being no objection, the Board approved a Policy Resolution regarding provison of access to the building for process servers, as required by state law.
It was moved by Director Elliot, seconded by Director Crompton, and unanimously adopted by the Board to approve a Policy Resolotion regarding fractional ownership.
There being no objection, the President appointed Directors Frost and Elliot, as well as Paul McCrea and Mike Mullaney to serve on a committee to investigate the feasibility of installing a swimming pool on the grounds of the complex.
There being no objection, the Board agreed to ratify all actions taken and decisions made since the November 2009 Board meeting.
NEXT MEETING:
The next Board meeting will be held on November 5, 2010, at 4:00 p.m. at a location to be determined.
ADJOURNMENT: There being no further business, the meeting was adjourned at 11:33 a.m.
Louis Crompton
Association Secretary
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 10:22 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster, Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
It was moved, seconded, and adopted unanimously to approve the minutes of the October 23, 2009 Regular Meeting of the Board of Directors, as submitted.
UNFINISHED BUSINESS:
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
There being no objection, the Board approved a Policy Resolution regarding provison of access to the building for process servers, as required by state law.
It was moved by Director Elliot, seconded by Director Crompton, and unanimously adopted by the Board to approve a Policy Resolotion regarding fractional ownership.
There being no objection, the President appointed Directors Frost and Elliot, as well as Paul McCrea and Mike Mullaney to serve on a committee to investigate the feasibility of installing a swimming pool on the grounds of the complex.
There being no objection, the Board agreed to ratify all actions taken and decisions made since the November 2009 Board meeting.
NEXT MEETING:
The next Board meeting will be held on November 5, 2010, at 4:00 p.m. at a location to be determined.
ADJOURNMENT: There being no further business, the meeting was adjourned at 11:33 a.m.
Louis Crompton
Association Secretary
Minutes of the Organizational Meeting - April 24, 2010
MINUTES OF THE ORGANIZATIONAL MEETING
OF THE BOARD OF DIRECTORS
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The Organizational Meeting of the Board of Directors of Waikiki Shore AOAO was called to order at 10:18 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members Present: Louis Crompton Rich Elliott
Nick Frost Don Laster
Carol Novick Chris Steis
Sanford Whiting
Also Present: Allen Wilson, Hawaiiana Management Company
ELECTION OF OFFICERS
There being no objection, the following officers were elected to serve until the next annual meeting:
President Rich Elliott
Vice President Davis Whiting
Secretary Lou Crompton
Treasurer Nick Frost
DATE, TIME AND PLACE OF NEXT MEETING
The next meeting of the Board of Directors will be held on November 5, 2010, at 4:00 at a place to be determined.
ADJOURNMENT
The meeting was adjourned at 11:20 a.m.
_____________________________
Louis Crompton
Secretary
OF THE BOARD OF DIRECTORS
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The Organizational Meeting of the Board of Directors of Waikiki Shore AOAO was called to order at 10:18 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members Present: Louis Crompton Rich Elliott
Nick Frost Don Laster
Carol Novick Chris Steis
Sanford Whiting
Also Present: Allen Wilson, Hawaiiana Management Company
ELECTION OF OFFICERS
There being no objection, the following officers were elected to serve until the next annual meeting:
President Rich Elliott
Vice President Davis Whiting
Secretary Lou Crompton
Treasurer Nick Frost
DATE, TIME AND PLACE OF NEXT MEETING
The next meeting of the Board of Directors will be held on November 5, 2010, at 4:00 at a place to be determined.
ADJOURNMENT
The meeting was adjourned at 11:20 a.m.
_____________________________
Louis Crompton
Secretary
Monday, April 19, 2010
Saturday, February 27, 2010
Sunday, January 10, 2010
Friday, November 6, 2009
Board of Director's Meeting; October 23, 2009
MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
OCTOBER 23, 2009
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 4:35 p.m.
ESTABLISH A QUORUM
Six of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Thom Gibb, Davis Whiting, Nick Frost, Don Laster
Members absent: Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
1. It was moved, seconded, and adopted unanimously to approve the minutes of the April 25, 2009 Annual Meeting of the Association, as submitted.
2. It was moved, seconded, and adopted unanimously to approve the minutes of the April 25, 2009 Organizational Meeting of the Board of Directors, as submitted.
3. It was moved, seconded, and adopted unanimously to approve the minutes of the April 25, 2009 Regular Meeting of the Board of Directors, as submitted.
TREASURER’S REPORT:
1. The Board received and accepted a report on the status of the Association’s financial performance for the year through September 30, 2009. It was noted for the record that the Association has an operating surplus of $60,789 for the year through 9/30/09. Total cash & reserves of $453,571.00 plus $38,574.63 from special assessment loan receivables.
2. The Property Manager reported that there are no owners with delinquent balances.
UNFINISHED BUSINESS:
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
1. It was moved by Director Gibb, seconded by Director Frost, and unanimously adopted by the Board to ratify all actions taken and decisions made since the April 2009 Board meeting.
2. It was moved by Director Crompton, seconded by Director Frost, and unanimously adopted by the Board to approve a proposal to install solar water heating equipment on the building for the purpose of reducing the gas bill, at a cost of approximately $455,000 to be leased from Bank of Hawaii at a rate of approximately $74,000 a year for 5 years. At the end of 5 years, we will own the equipment outright. After State credits, the total payment is $402,000, saving $53,000.
3. It was moved by Director Whiting, seconded by Director Crompton, and unanimously adopted by the Board to approve the 2010 Operating Budget and Reserve Plan with no increase in maintenance fees. It was noted for the record that maintenance fees have not been increased since 1993. (That’s 18 years.)
4. It was moved by Director Frost, seconded by Director Whiting, and unanimously adopted by the Board to authorize the expenditure of up to $16,000 on the annual Owners Party to be held on April 24, 2010 at the Halekulani Hotel from 5:30 to 8:30.
NEXT MEETING:
The next Board meeting will be held on April 24, 2010 at 9:30 am at the Halekulani - Ballroom 1 on the 2nd floor.
ADJOURNMENT: There being no further business, the meeting was adjourned at 4:50 p.m.
Louis Crompton
Association Secretary
Friday, July 31, 2009
Important Flood Insurance Letter
From: Michael Mullaney
Subject: FLOOD INSURANCE
Date: Tuesday, July 28, 2009, 4:00 PM
Dear Owner,
The AOAO has been receiving numerous calls from owners whose lenders are requiring 100% insurance coverage.
Attached is a letter in which our insurance agent explains this issue a little further. Mike Ayson will gladly help you with any questions or concerns so please contact him if you would like more information.
Aloha,
Waikiki Shore AOAO Inc.
===========================================================
ATLAS
INSURANCE AGENCY
Michael Ayson
AOAO Account Manager
1132 Bishop Sireet, 16 Fir
Honolulu, HI 96813
Phone: (808) 533-8607
Fax: (808) 550-1041 mayson@www.atlasinsurance.com
July 22, 2009
AOAO Waikiki Shore, Inc.
2161 Kalia Road
Honolulu, HI 96815
Re: American Saving Bank Flood Insurance Requirement
Dear Unit Owner,
I have been informed that American Savings Bank recently sent you a letter requiring additional flood insurance coverage. ASB is not satisfied with the association’s $29,321,600 flood policy limit. They prefer that it match the association’s $34,653,000 property policy limit. Most lenders only require the association’s flood insurance limit to be within 80% of the association’s property policy limit. It appears unlikely that the association will increase its flood limit since only a few unit owners are affected. It would cost the association approximately $14,000 more per year to increase its flood limit to $34,653,000.
The easiest and least expensive way for you to satisfy ASB’s requirement is to purchase a personal flood policy through a company that has access the National Flood Insurance Program rates (NFIP). ASB can add the cost of the policy to your escrow account The annual cost using the NFIP rates is $291. I would be glad to assist you if you in procuring a policy are interested. Please note that if you do not respond to ASB’s letter they will force place a policy on your behalf. Force placed policy premiums are exorbitant. They are approximately 3 times the normal rate.
Feel free to contact me if you have questions or concerns.
Sincerely,
Michael Ayson
Subject: FLOOD INSURANCE
Date: Tuesday, July 28, 2009, 4:00 PM
Dear Owner,
The AOAO has been receiving numerous calls from owners whose lenders are requiring 100% insurance coverage.
Attached is a letter in which our insurance agent explains this issue a little further. Mike Ayson will gladly help you with any questions or concerns so please contact him if you would like more information.
Aloha,
Waikiki Shore AOAO Inc.
===========================================================
ATLAS
INSURANCE AGENCY
Michael Ayson
AOAO Account Manager
1132 Bishop Sireet, 16 Fir
Honolulu, HI 96813
Phone: (808) 533-8607
Fax: (808) 550-1041 mayson@www.atlasinsurance.com
July 22, 2009
AOAO Waikiki Shore, Inc.
2161 Kalia Road
Honolulu, HI 96815
Re: American Saving Bank Flood Insurance Requirement
Dear Unit Owner,
I have been informed that American Savings Bank recently sent you a letter requiring additional flood insurance coverage. ASB is not satisfied with the association’s $29,321,600 flood policy limit. They prefer that it match the association’s $34,653,000 property policy limit. Most lenders only require the association’s flood insurance limit to be within 80% of the association’s property policy limit. It appears unlikely that the association will increase its flood limit since only a few unit owners are affected. It would cost the association approximately $14,000 more per year to increase its flood limit to $34,653,000.
The easiest and least expensive way for you to satisfy ASB’s requirement is to purchase a personal flood policy through a company that has access the National Flood Insurance Program rates (NFIP). ASB can add the cost of the policy to your escrow account The annual cost using the NFIP rates is $291. I would be glad to assist you if you in procuring a policy are interested. Please note that if you do not respond to ASB’s letter they will force place a policy on your behalf. Force placed policy premiums are exorbitant. They are approximately 3 times the normal rate.
Feel free to contact me if you have questions or concerns.
Sincerely,
Michael Ayson
Thursday, July 23, 2009
Sunday, May 24, 2009
Next meeting dates announced.
The next Board of Directors Meeting will be on Oct 23, 2009, time & place to be announced.
The next Annual Homeowner's meeting has been confirmed for April 24, 2010 at the Halekulani. Same rooms, same times.
Meeting: 9:00 registration. Meeting starts 9:30 in Ballroom I
Reception: 5:30 - 8:30 on the Hau Terrace.
See you there!
A Hui Hou!
The next Annual Homeowner's meeting has been confirmed for April 24, 2010 at the Halekulani. Same rooms, same times.
Meeting: 9:00 registration. Meeting starts 9:30 in Ballroom I
Reception: 5:30 - 8:30 on the Hau Terrace.
See you there!
A Hui Hou!
AOAO Meeting Notes, April 25, 2009
MINUTES OF THE ANNUAL ASSOCIATION MEETING
OF WAIKIKI SHORE AOAO, INC.
APRIL 25, 2009
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:35 a.m. A quorum was established with 90.06 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Ted Simon Treasurer-Board of Director-Waikiki Shore, AOAO
Davis Whiting Director-Board of Directors-Waikiki Shore, AOAO
Tom Hull Director-Board of Directors-Waikiki Shore, AOAO - Absent
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO - Absent
Al Hamai Registered Professional Parliamentarian
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Trudy Benigno Hawaiiana Mgt. Co. – Tally Clerk
Luana Farias Hawaiiana Mgt. Co. – Tally Clerk
Annie Kekoolani Hawaiiana Mgt. Co. - Recording Secretary
Michael Mullaney Manager - Waikiki Shore, AOAO
Brad Thomas Maintenance - Waikiki Shore AOAO
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the November 21, 2008 Board of Directors meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott reported that a majority of the owners received a letter regarding charges against him from the State of Hawaii. The State has discharged and dismissed all counts.
This is the 17th year that maintenance fees have not been increased. Some of the
projects accomplished this past year were:
§ The sewer line replacement is completed;
§ The water line repair has been completed;
§ A new glass door was installed by the elevator;
§ The outside shower was upgraded;
§ New exterior signage has been installed;
§ Extensive garage cleanup and repainting is completed;
§ Walkway railings have been repaired.
The following are projects being worked on by the Board:
§ Cable TV upgrade vs. satellite;
§ Makai walkway extension;
§ Storage lockup completion;
§ Roof solar for water heating;
§ Spalling repair—ongoing.
Mention was made that about 15 owners are being over-charged on Real Property taxes. In December, owners will be informed whether they have been over-assessed and it will be up to them to file a tax appeal. In closing, President Elliott reported that all litigation involving Waikiki Shore is completed.
B. Treasurer’s Report: Treasurer Simon gave a slide presentation on the financial status through March 31, 2009. The Association is in great shape financially with over $465,453 in cash and reserves. The Treasurer announced that maintenance fees will stay the same for the rest of the year.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2008 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mr. Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Don Laster (#216)
Willis Howard (#508)
Paul McCrea (#410)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Don Laster 71.27% Elected to a Three-Year Term
Willis Howard 8.00% (Not Elected)
Paul McCrea 6.76% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2010 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:50 a.m.
OWNERS FORUM
The Owners’ Forum was convened at 10:51 a.m. The following topics were addressed:
Expression of thanks to Ted Simon for a great job as Treasurer
Expression of thanks to Rich Elliot and Mike Mullaney for management of the building.
Outstanding obligations for the special assessment.
Inclusion of a fitness center in the planning for the swimming pool.
Concerns over the condition of the elevators.
Clarification of rules related to guests parking in the garage.
Explanation and discussion of the status of the swimming pool project. A letter will be sent to all owners explaining the project, projected costs, benefits, etc.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Concurred by:
Louis Crompton
Board Of Director-Secretary
OF WAIKIKI SHORE AOAO, INC.
APRIL 25, 2009
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:35 a.m. A quorum was established with 90.06 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Ted Simon Treasurer-Board of Director-Waikiki Shore, AOAO
Davis Whiting Director-Board of Directors-Waikiki Shore, AOAO
Tom Hull Director-Board of Directors-Waikiki Shore, AOAO - Absent
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO - Absent
Al Hamai Registered Professional Parliamentarian
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Trudy Benigno Hawaiiana Mgt. Co. – Tally Clerk
Luana Farias Hawaiiana Mgt. Co. – Tally Clerk
Annie Kekoolani Hawaiiana Mgt. Co. - Recording Secretary
Michael Mullaney Manager - Waikiki Shore, AOAO
Brad Thomas Maintenance - Waikiki Shore AOAO
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the November 21, 2008 Board of Directors meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott reported that a majority of the owners received a letter regarding charges against him from the State of Hawaii. The State has discharged and dismissed all counts.
This is the 17th year that maintenance fees have not been increased. Some of the
projects accomplished this past year were:
§ The sewer line replacement is completed;
§ The water line repair has been completed;
§ A new glass door was installed by the elevator;
§ The outside shower was upgraded;
§ New exterior signage has been installed;
§ Extensive garage cleanup and repainting is completed;
§ Walkway railings have been repaired.
The following are projects being worked on by the Board:
§ Cable TV upgrade vs. satellite;
§ Makai walkway extension;
§ Storage lockup completion;
§ Roof solar for water heating;
§ Spalling repair—ongoing.
Mention was made that about 15 owners are being over-charged on Real Property taxes. In December, owners will be informed whether they have been over-assessed and it will be up to them to file a tax appeal. In closing, President Elliott reported that all litigation involving Waikiki Shore is completed.
B. Treasurer’s Report: Treasurer Simon gave a slide presentation on the financial status through March 31, 2009. The Association is in great shape financially with over $465,453 in cash and reserves. The Treasurer announced that maintenance fees will stay the same for the rest of the year.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2008 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mr. Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Don Laster (#216)
Willis Howard (#508)
Paul McCrea (#410)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Don Laster 71.27% Elected to a Three-Year Term
Willis Howard 8.00% (Not Elected)
Paul McCrea 6.76% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2010 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:50 a.m.
OWNERS FORUM
The Owners’ Forum was convened at 10:51 a.m. The following topics were addressed:
Expression of thanks to Ted Simon for a great job as Treasurer
Expression of thanks to Rich Elliot and Mike Mullaney for management of the building.
Outstanding obligations for the special assessment.
Inclusion of a fitness center in the planning for the swimming pool.
Concerns over the condition of the elevators.
Clarification of rules related to guests parking in the garage.
Explanation and discussion of the status of the swimming pool project. A letter will be sent to all owners explaining the project, projected costs, benefits, etc.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Concurred by:
Louis Crompton
Board Of Director-Secretary
Saturday, April 11, 2009
Board of Director's Meeting, November 21, 2008
MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
NOVEMBER 21, 2008
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 4:35 p.m.
ESTABLISH A QUORUM
Five of seven members present, a quorum was established.
Members present: Lou Crompton, Rich Elliott, Thom Gibb, Ted Simon, Chris Steis
Members absent: Tom Hull, Davis Whiting
Owners present: Marjorie Babcock (#412); Carol Laechelt (#808); Wayne King (#1315);
Willis & Lena Howard (#508); Jim Johnston (#1204); Frank Slocum (#1305);
Robert Bergis (#1202); Paul & Grace Best (#1208); Stephania Gibb (#1306);
Marsha Lewis (#515); Sharon Ertel (#1006 & #1104)
Present by invitation: Mike Mullaney, Association Manager
Linda Morishita, Admin Assistant
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
1. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Annual Meeting of the Waikiki Shore AOAO, Inc. as submitted.
2. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Organizational Meeting of the Board of Directors as submitted.
3. It was moved, seconded, and adopted unanimously to approve the minutes of the April 26, 2008 Regular Meeting of the Board of Directors as submitted.
TREASURER’S REPORT:
1. Treasurer Ted Simon reported on the status of the Association’s financial matters, a new reserve study that was recently completed, and the future financial needs of the Association.
2. It was moved by Director Simon, seconded by Director Gibb, to approve the 2009 Operating Budget and Reserve Plan as presented. It was also noted that the Maintenance Fee has not been raised for the last 17 years and again will not be raised for the 2009 Budget. The motion was adopted unanimously.
UNFINISHED BUSINESS:
Parking Rules: Pursuant to a review of the established rules related to parking vehicles on the premises, it was determined that no changes are necessary at this time.
NEW BUSINESS
1. The President reported on the status of a number of projects recently completed, ongoing currently, and planned for the future.
2. It was moved by Director Gibb, seconded by Director Simon, and unanimously adopted by the Board to ratify all actions taken and decisions made since the April 2008 Board meeting.
NEXT MEETING:
1. The next meeting will be the Annual Association Meeting to be held on April 25, 2009, at the Halekulani Hotel, with check-in at 9:00 a.m., meeting to begin at 9:30 a.m.
2. The next Board meeting will be held following the Annual Meeting on April 25, 2009.
ADJOURNMENT: There being no further business, the meeting was adjourned at 5:25 p.m.
OWNERS’ FORUM
• Robert Bergis reported a problem with hot water in his apartment, and inquired about the amount of legal fees in property tax case.
• Marge Babcock inquired about the post by the entrance to the parking area.
• Frank Slocum inquired about the health of Director Whiting and the status of the matter with the beach boys.
• Marge Babcock inquired about the television broadcast change scheduled for February 2009, and whether HD television is available locally.
• Carol Laechelt complained about the noise created by the housekeeping carts at the Outrigger.
• Willis Howard inquired about the status of the property tax appeal.
Submitted by:
Allen P. Wilson Louis Crompton
Senior Management Executive Association Secretary
Friday, December 19, 2008
The Treasurer's Report
Treasurer's Report
1. As of December 2008, the Association has over $369,000 in Cash and Reserves, which does NOT include about $63,000 owed to the Association by owners who have Assessment loans outstanding.
2. Our 2009 Budget was approved at the Nov 21 Board Meeting with my recommendation that we NOT increase maintenance fees for 2009. This was unanimously passed by the Board of Directors. These fees remain unchanged since 1993.
3. A new Reserve Study was completed in September which indicated what our Reserve funding should be over the next 20 years. Our building manager, Mike, has reviewed these numbers for accuracy. He assures us we can do many of the maintenance items in-house, which should save a significant amount and allow us to adequately fund the Reserves to the 50% level required by Hawaii statute.
4. Our Utility costs, specifically electric, gas, and sewer are still averaging about 40% more than budgeted for 2008. This is mostly due to the energy surcharge added by these companies. Hopefully with crude oil prices dropping, these surcharges will become less in 2009. We have, however, budgeted for an increase in 2009.
5. We have completed the sewer line replacement in the parking garage at a cost of $31,000.
6. Because of some maintenance issues such as railing repairs, spalling at the Makai side of the building, water heater maintenance, and maintenance staff turnover, the storage lockup rebuilding has been delayed. We are hoping this can be completed by the April Owner's Meeting.
7. The Association is researching the feasability of installing several Solar Panels on the roof section at the Mauka end of the building. We are trying to determine whether this could reduce our gas therms usage for water heating and the cost effectiveness of such a retrofit.
8. If you are interested in reviewing past Meeting Minutes, CCR's, ByLaws, House Rules, and other Waikiki Shore items, you can now do that at the Hawaiiana Management Co. web site. Here is how you can access the Waikiki Shore specific site:
a. go to http://aoaoweb.hmcmgt.com
b. scroll down and click on 'Waikiki Shore Apts'
c. Click on any menu button for information
We will update the site information periodically.
Happy Holidays to all the owners!
Ted Simon
Treasurer
1. As of December 2008, the Association has over $369,000 in Cash and Reserves, which does NOT include about $63,000 owed to the Association by owners who have Assessment loans outstanding.
2. Our 2009 Budget was approved at the Nov 21 Board Meeting with my recommendation that we NOT increase maintenance fees for 2009. This was unanimously passed by the Board of Directors. These fees remain unchanged since 1993.
3. A new Reserve Study was completed in September which indicated what our Reserve funding should be over the next 20 years. Our building manager, Mike, has reviewed these numbers for accuracy. He assures us we can do many of the maintenance items in-house, which should save a significant amount and allow us to adequately fund the Reserves to the 50% level required by Hawaii statute.
4. Our Utility costs, specifically electric, gas, and sewer are still averaging about 40% more than budgeted for 2008. This is mostly due to the energy surcharge added by these companies. Hopefully with crude oil prices dropping, these surcharges will become less in 2009. We have, however, budgeted for an increase in 2009.
5. We have completed the sewer line replacement in the parking garage at a cost of $31,000.
6. Because of some maintenance issues such as railing repairs, spalling at the Makai side of the building, water heater maintenance, and maintenance staff turnover, the storage lockup rebuilding has been delayed. We are hoping this can be completed by the April Owner's Meeting.
7. The Association is researching the feasability of installing several Solar Panels on the roof section at the Mauka end of the building. We are trying to determine whether this could reduce our gas therms usage for water heating and the cost effectiveness of such a retrofit.
8. If you are interested in reviewing past Meeting Minutes, CCR's, ByLaws, House Rules, and other Waikiki Shore items, you can now do that at the Hawaiiana Management Co. web site. Here is how you can access the Waikiki Shore specific site:
a. go to http://aoaoweb.hmcmgt.com
b. scroll down and click on 'Waikiki Shore Apts'
c. Click on any menu button for information
We will update the site information periodically.
Happy Holidays to all the owners!
Ted Simon
Treasurer
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