MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
NOVEMBER 5, 2O1O
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO,lnc. was called to order by President
Rich Elliott at 4:32 p.m.
ESTABLISH A OUORUM
Six of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster
Members absent: Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
PRESIDENT'S REPORT
o It was moved by Director Frost, with second by Director Laster to engage the firm of Ushijima
Architects to conduct a study into the feasibililty of remodeling the ground floor retail are4 at a
cost not to exceed $30,100; and that if the proposal brings forth a positive recommendation, the
next step by the Board of Directors would be to prepare a comprehensive Capital and Operating
Budget for the project. The motion passed without objection.
o The solar equipment installation is now complete. The consent ballot results indicate 860/o
approval by the owners for this project. Energy savings are estimated to be $5,000 per month.
o The ramp on the front of the building has received approval from the Waikiki Special District, but
approval from the Department of Permitting and Planning is still pending.
APPROVAL OF MINUTES
1. It was moved, seconded, and adopted unanimously to approve the minutes of the Apnl24,2010
Annual Meeting of the Association, as submitted.
2. [t was moved, seconded, and adopted unanimously to approve the minutes of the Apil24,20l0
Organtzational Meeting of the Board of Directors, as submitted.
3. It was moved, seconded, and adopted unanimously to approve the minutes of the Apr\124,2010
Regular Meeting of the Board of Directors, as submitted.
TREASURER'S REPORT
The financial summary for the period of January through October 2010 was reviewed and accepted,
subject to annual audit.
UNFINISHED BUSINESS
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
1. It was moved by Director Frost, seconded by Director Whiting, and unanimously adopted by the
Board to approve the 2011 Operating Budget and Reserve Plan as submitted by the Budget Cte.
2. It was moved by Director Novick, seconded by Director Frost, and unanimously adopted by the
Board to approve the following amendment to the House Rules: Screen doors are not ollowed in
the building. All owners must remove any screen doors on their units not later than May 31, 201 2.
Minutes of Meeting
Waikiki Shore AOAO, lnc.
Board of Directors
November 5,2010
3. It was moved by Director Elliott, seconded by Director Frost, and unanimously adopted by the
Board to authorize the expenditure of $16,000 for the Annual Association Dinner on April 2,201I
at the Halekulani Hotel.
4. It was moved by Director Novick, seconded by Director Laster, and unanimously adopted by the
Board to approve the following amendment to the House Rules: Wndow mounted air conditioners
are not allowed in the building. Effective immediately, all new and replacement air canditioning
units to be installed in the building must be 'split' air conditioning systems connected to the
building drain.
5. There being no objection, tlre Board agreed to ratify all actions taken and decisions made since the
April 24, 20 1 0 Board meeting.
NEXT MEETING
l. The next meeting will be the Annual Association Meeting to be held on April 2,2011, at 9:30 a.m.
at the Halekulani Hotel.
2. The next meeting of the Board of Directors will be held on April 2,2011, immediately following
the Annual Association Meeting.
ADJOURNMENT There being no further business, the meeting was adjourned at 5:00 p.m.
Louis Crompton
Association Secretarv
Saturday, January 29, 2011
Sunday, September 26, 2010
2011 Annual Home Owner's Meeting Dates & Times
The Annual Home Owner's Meeting & Reception is confirmed for the 1st Saturday in April:
MEETING:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - BALLROOM I (2ND FLOOR OCEANSIDE)
TIME: 8:30 AM REGISTRATION
9-11 AM MEETING
RECEPTION:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - HAU TERRACE
TIME: 5PM - 8 PM RECEPTION
MEETING:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - BALLROOM I (2ND FLOOR OCEANSIDE)
TIME: 8:30 AM REGISTRATION
9-11 AM MEETING
RECEPTION:
DATE: APRIL 2, 2011
PLACE: HALEKULANI - HAU TERRACE
TIME: 5PM - 8 PM RECEPTION
Saturday, April 24, 2010
Minutes of the Annual Association Meeting - April 24, 2010
MINUTES OF THE ANNUAL ASSOCIATION MEETING
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:45 a.m. A quorum was established with 87.93 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Davis Whiting VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Nick Frost Director-Board of Directors-Waikiki Shore, AOAO
Don Laster Director-Board of Directors-Waikiki Shore, AOAO
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO
Mike Mullaney Manager – Waikiki Shore, AOAO
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
Hawaiiana Staff Tally Clerks & Recording Secretary
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the 2009 annual meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott presented the President’s report.
· Roof solar for water heating – it took three months to get the permit. The City would not allow aluminum and had to get steel for $50,000 more. After the fifth year, the Association will own the equipment. The total cost for the project is $455,000. The Association will lease the equipment from the bank for five years. The Association hopes to save $4,000 per month using solar for water heating.
· The Board is trying to get the City to approve a ramp for the front of the building for wheelchairs, walkers, etc.
· Oceanic Cable has agreed to install HD cable in the building.
· The flower pots in the commercial areas have been removed.
· The 2011 annual meeting will be held on April 2, 2011.
B. Treasurer’s Report: Treasurer Gibb gave a slide presentation on the financial status through March 31, 2010. The Association is in great shape financially with over $408,802 in cash and reserves.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2009 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mike Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Carol Novick (#816)
Rich Elliott (#1100)
Chris Steis (#812)
Tom Gibb (#1306)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Rich Elliott 83.88% Elected to a Three-Year Term
Chris Steis 83.67% Elected to a Three-Year Term
Carol Novick 77.13% Elected to a Three-Year Term
Tom Gibb 14.96% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2011 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:44 a.m.
OWNERS’ FORUM
The Owners’ Forum was convened at 10:45 a.m. The following topics were addressed:
Communications technology is an ongoing problem, and will be replaced.
Flood insurance carried by the Association only covers 80% of the value of the building, but some banks require 100% coverage for their mortgage underwriting.
The various viewpoints on installing a swimming pool on the grounds of the complex.
The need for other aesthetic improvements in the complex.
The need for a committee to study the feasibility of installing a pool.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
President Rich Elliott called the meeting to order at 9:45 a.m. A quorum was established with 87.93 percent represented either in person or by proxy.
CONDUCT OF MEETING
There being no objection, the meeting rules were adopted. (attached)
INTRODUCTIONS
Davis Whiting VP-Board of Directors-Waikiki Shore, AOAO
Lou Crompton Secretary-Board of Directors-Waikiki Shore, AOAO
Thomas Gibb VP-Board of Directors-Waikiki Shore, AOAO
Nick Frost Director-Board of Directors-Waikiki Shore, AOAO
Don Laster Director-Board of Directors-Waikiki Shore, AOAO
Chris Steis Director-Board of Directors-Waikiki Shore, AOAO
Mike Mullaney Manager – Waikiki Shore, AOAO
Allen Wilson Hawaiiana Mgt. Co. – Senior Management Executive
Linda Morishita Administrative Assistant - Waikiki Shore AOAO
Hawaiiana Staff Tally Clerks & Recording Secretary
APPROVAL OF MINUTES OF PRECEDING MEETING
The minutes of the 2009 annual meeting were approved as written.
REPORTS OF OFFICERS
A. President’s Report: President Elliott presented the President’s report.
· Roof solar for water heating – it took three months to get the permit. The City would not allow aluminum and had to get steel for $50,000 more. After the fifth year, the Association will own the equipment. The total cost for the project is $455,000. The Association will lease the equipment from the bank for five years. The Association hopes to save $4,000 per month using solar for water heating.
· The Board is trying to get the City to approve a ramp for the front of the building for wheelchairs, walkers, etc.
· Oceanic Cable has agreed to install HD cable in the building.
· The flower pots in the commercial areas have been removed.
· The 2011 annual meeting will be held on April 2, 2011.
B. Treasurer’s Report: Treasurer Gibb gave a slide presentation on the financial status through March 31, 2010. The Association is in great shape financially with over $408,802 in cash and reserves.
C. Auditor’s Report: The auditor’s report for the year ending December 31, 2009 was accepted.
APPOINTMENT OF TELLERS
Richard Anderson (#PH9) and Mike Bushnell (#PH9) were appointed tellers for any ballot votes.
ELECTION OF DIRECTORS
Nominations: The following persons were nominated to serve on the Board of Directors:
Carol Novick (#816)
Rich Elliott (#1100)
Chris Steis (#812)
Tom Gibb (#1306)
Election: Voting was conducted via secret ballot by plurality voting in accordance with Amendment #4, Article III, Sec. 3 of the By-Laws, using percentage voting. The results of the voting:
Rich Elliott 83.88% Elected to a Three-Year Term
Chris Steis 83.67% Elected to a Three-Year Term
Carol Novick 77.13% Elected to a Three-Year Term
Tom Gibb 14.96% (Not Elected)
NEW BUSINESS
A. Resolution on Assessments. The following resolution was adopted by unanimous consent:
“Resolved, by the owners of the Association, that any excess member assessments not used by the Association in the current year shall be applied against the year 2011 assessments as provided by IRS Revenue Ruling 70-604.”
ADJOURNMENT
The meeting was adjourned at 10:44 a.m.
OWNERS’ FORUM
The Owners’ Forum was convened at 10:45 a.m. The following topics were addressed:
Communications technology is an ongoing problem, and will be replaced.
Flood insurance carried by the Association only covers 80% of the value of the building, but some banks require 100% coverage for their mortgage underwriting.
The various viewpoints on installing a swimming pool on the grounds of the complex.
The need for other aesthetic improvements in the complex.
The need for a committee to study the feasibility of installing a pool.
The Owners’ Forum was concluded at 11:40 a.m.
Submitted by:
Annie Kekoolani
Recording Secretary
Board of Directors Meeting - April 24, 2010
MINUTES
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 10:22 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster, Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
It was moved, seconded, and adopted unanimously to approve the minutes of the October 23, 2009 Regular Meeting of the Board of Directors, as submitted.
UNFINISHED BUSINESS:
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
There being no objection, the Board approved a Policy Resolution regarding provison of access to the building for process servers, as required by state law.
It was moved by Director Elliot, seconded by Director Crompton, and unanimously adopted by the Board to approve a Policy Resolotion regarding fractional ownership.
There being no objection, the President appointed Directors Frost and Elliot, as well as Paul McCrea and Mike Mullaney to serve on a committee to investigate the feasibility of installing a swimming pool on the grounds of the complex.
There being no objection, the Board agreed to ratify all actions taken and decisions made since the November 2009 Board meeting.
NEXT MEETING:
The next Board meeting will be held on November 5, 2010, at 4:00 p.m. at a location to be determined.
ADJOURNMENT: There being no further business, the meeting was adjourned at 11:33 a.m.
Louis Crompton
Association Secretary
BOARD OF DIRECTORS MEETING
WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The meeting of the Board of Directors of Waikiki Shore AOAO, Inc. was called to order by President Rich Elliott at 10:22 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members present: Rich Elliott, Lou Crompton, Carol Novick, Davis Whiting, Nick Frost, Don Laster, Chris Steis
Present by invitation: Mike Mullaney, Association Manager
Allen Wilson, Hawaiiana Management Co. Ltd.
APPROVAL OF MINUTES
It was moved, seconded, and adopted unanimously to approve the minutes of the October 23, 2009 Regular Meeting of the Board of Directors, as submitted.
UNFINISHED BUSINESS:
There was no unfinished business to be considered at this meeting.
NEW BUSINESS
There being no objection, the Board approved a Policy Resolution regarding provison of access to the building for process servers, as required by state law.
It was moved by Director Elliot, seconded by Director Crompton, and unanimously adopted by the Board to approve a Policy Resolotion regarding fractional ownership.
There being no objection, the President appointed Directors Frost and Elliot, as well as Paul McCrea and Mike Mullaney to serve on a committee to investigate the feasibility of installing a swimming pool on the grounds of the complex.
There being no objection, the Board agreed to ratify all actions taken and decisions made since the November 2009 Board meeting.
NEXT MEETING:
The next Board meeting will be held on November 5, 2010, at 4:00 p.m. at a location to be determined.
ADJOURNMENT: There being no further business, the meeting was adjourned at 11:33 a.m.
Louis Crompton
Association Secretary
Minutes of the Organizational Meeting - April 24, 2010
MINUTES OF THE ORGANIZATIONAL MEETING
OF THE BOARD OF DIRECTORS
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The Organizational Meeting of the Board of Directors of Waikiki Shore AOAO was called to order at 10:18 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members Present: Louis Crompton Rich Elliott
Nick Frost Don Laster
Carol Novick Chris Steis
Sanford Whiting
Also Present: Allen Wilson, Hawaiiana Management Company
ELECTION OF OFFICERS
There being no objection, the following officers were elected to serve until the next annual meeting:
President Rich Elliott
Vice President Davis Whiting
Secretary Lou Crompton
Treasurer Nick Frost
DATE, TIME AND PLACE OF NEXT MEETING
The next meeting of the Board of Directors will be held on November 5, 2010, at 4:00 at a place to be determined.
ADJOURNMENT
The meeting was adjourned at 11:20 a.m.
_____________________________
Louis Crompton
Secretary
OF THE BOARD OF DIRECTORS
OF WAIKIKI SHORE AOAO, INC.
APRIL 24, 2010
CALL TO ORDER
The Organizational Meeting of the Board of Directors of Waikiki Shore AOAO was called to order at 10:18 a.m.
ESTABLISH A QUORUM
Seven of seven members present, a quorum was established.
Members Present: Louis Crompton Rich Elliott
Nick Frost Don Laster
Carol Novick Chris Steis
Sanford Whiting
Also Present: Allen Wilson, Hawaiiana Management Company
ELECTION OF OFFICERS
There being no objection, the following officers were elected to serve until the next annual meeting:
President Rich Elliott
Vice President Davis Whiting
Secretary Lou Crompton
Treasurer Nick Frost
DATE, TIME AND PLACE OF NEXT MEETING
The next meeting of the Board of Directors will be held on November 5, 2010, at 4:00 at a place to be determined.
ADJOURNMENT
The meeting was adjourned at 11:20 a.m.
_____________________________
Louis Crompton
Secretary
Monday, April 19, 2010
Saturday, February 27, 2010
Subscribe to:
Posts (Atom)
